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ARTICLE XVIII -- DISTRICT CONFERENCE, DISTRICT ASSEMBLY

Conference :(Per Resolution No. 2, adopted at the May 2004 District Conference.)

  1. Immediately upon confirmation of the DGN for the Rotary Year in which the District Conference of that DGN will occur, the District Governor will invite Rotary Clubs of the District to submit proposals for hosting the District Conference in the Rotary Year of the DGN. (See Paragraph 5 of ARTICLE VII [DG Nominee Nomination and Election Procedure] in this MOP.)
  2. The DGN may request specific clubs to submit proposals. Interested Rotary Clubs are encouraged to consult with the DGN, prior to submission of their proposals, regarding prospective dates and locations for the District Conference.
  3. The location and dates of the District Conference for the Rotary Year of the most recently selected DGN shall be decided at the District Assembly two years in advance of the Conference for the given Rotary Year by a majority of those Clubs in attendance at the District Assembly present after reviewing the proposals submitted by Rotary Clubs of the District. Each Club shall be entitled to one vote by a representative of that Club. (Revised by Resolution No. 2 adopted at May 2005 District Conference.)
  4. In the event of delay of selection of the DGN as provided for in Paragraph 5 of ARTICLE VII (DG Nominee Nomination and Election Procedure) in this MOP and consequent delay of the DG invitation for proposals from Rotary Clubs in the District, the presentation of proposals and selection of location shall be delayed until the next regular gathering of District clubs as deemed appropriate by the DG. (Next regular gathering might be pre-PETS, PETS or a District wide Committee meeting.)

Conference Voting (Per Resolution No. 4 adopted at May 2006 District Conference)

  1. Qualifications of electors shall be as set forth in RI Bylaws Article 15.050.1.
  2. The Chair of the Credentials Committee will coordinate with the Conference Registration Chair to provide for the identification of Club Electors as they register for the Conference and for Credential Committee members to assist in that part of Conference Registration.
  3. Ballots for the matters set forth in paragraph 4 below are to be given only to those Electors attending the Conference Business Meeting and identified by Registration provided Identification Badge or by roll call by the Credentials Committee Chair.
  4. Voting for selection of a Member and Alternate Member of the Nominating Committee for Director and election of the Representative and Alternate Representative to the Council on Legislation will be by Identified Elector only.
  5. Every member in good standing of a club in the District present at the District Conference shall be entitled to vote on all matters except those set forth in paragraph 4 above.

Information note: RI Bylaws 15.050.2 also requires that only electors vote on the terms of reference of the nominating committee for governor and the decision as to the amount of the per capita levy. We do not vote on these at the Conference. RI By Laws 13.020.2 provides the alternative way of Governor Nominee selection(past 5 DGs) and RI By Laws 15.060.2(a) provides the alternative way of voting on the per capita levy (we use the District Assembly and the PEs.)

Assembly:

The District Governor shall announce in his/her monthly letter the place and time for the District Assembly; the location to be convenient to all Clubs in the District so as to obtain maximum attendance for District 5110.