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ARTICLE VIII DISTRICT ELECTRONIC COMMUNICATIONS COMMITTEE
(Per Resolution No. 3 adopted at the May 2005 District Conference)
The District Electronic Communications Committee shall consist of at least five (5) members appointed by the District Governor, at least two of whom shall be Past District Governors. Preferably, appointees will be experienced in using technology in all aspects of District Management and one or more of the appointees will be knowledgeable in developing and managing Websites. Terms of service will be for three years with no limit on reappointments.
In consultation with the District Governor appointed Chair of the Committee, the District Governor will appoint a District Webmaster. If the appointed District Webmaster is not a member of the District Electronic Communications Committee, they will serve in an advisory capacity to the Electronic Communications Committee.
Principal duties of this committee shall be to:
- Implement, administer and evaluate the effectiveness of the Electronic Communications system in the District;
- Oversee the District budget allowance for the Committee;
- Provide assistance and support for the various entities in the District that use the system;
- Authorize the establishment of subordinate sites of the District 5110 Website;
- Develop ongoing strategies as needed for improving the District electronics communications;
- Negotiate as required to secure Web hosting services and other necessary maintenance assistance;
- Conduct workshops and training sessions on Electronic Communications for all clubs and committees in the District at the annual District Assembly and at other times as required; and
- Ensure that Electronic Communications within the District are in compliance with the Guidelines and Policies for Electronic Communications set forth by Rotary International in the RI Code of Policies Article 52.020 and 52.030 and District 5110 Supplemental Guidelines and Policies for Electronic Communications as set forth in paragraphs below.
District 5110 Supplemental Guidelines and Policies for Electronic Communications
- District 5110 shall establish and maintain a District 5110 Web Site for the purpose of providing an Internet presence for District 5110 on the World Wide Web and providing a means for rapid and efficient communications among and between Rotary entities in the District.
- All District 5110 web sites are to be developed and maintained as separate entities and not as a sub-entity of an individual Rotarian’s personal or business web site or any other non-Rotary entity. Ownership of all District Committee Web Sites will remain with the District and ownership of each District Rotary Club Web Site will remain with the specific Rotary Club.
- Purchase and/or registration of a domain name by any district level entity will require approval of the District Electronic Communications Committee prior to their acquisition. All Websites within the District linked to the District 5110 Website will have domain names readily identifiable as a Rotary entity.
- Each club is strongly encouraged to appoint an Internet Communications Officer (ICO) whose responsibility shall be to serve as the communications contact between the club and the District.
- District 5110 has adopted the Portable Document Format (PDF) standard as adopted by Rotary International for electronic document transmission via Email or for download from the Internet.
- The District 5110 Web Site will provide links to the Rotary International Web Site, each District 5110 Committee Web Site and each District 5110 Club Site that is in compliance with District 5110 and Rotary International Guidelines and Policies for Electronic Communications.
- To facilitate communications and provide information between and for Rotarians in the District, the District 5110 Web Site will provide, among other things:
- a. An interactive District Calendar of activities.
- b. A security protected District Directory.
- c. Information on District Clubs’ leadership, contact points and meeting times and places.
- d. A means to collect registrations for District events.
- e. A means for disseminating District Newsletters, Membership information, and other District information.
- f. A means for document and image storage and retrieval.
