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ARTICLE III -- DISTRICT ORGANIZATION
1. The District office shall be at such location as the District Governor shall deem appropriate. The official files of the District shall be kept at this office. The District Governor shall pass the official files, together with any District owned properties, to the successor District Governor not later than 15 days after the close of the sitting District Governor’s term of office.
2. The District Governor shall, prior to assuming office on July 1, appoint Standing Committees as follows to assist in the administration of the District:
3. The District Governor may, at his/her discretion and in accordance with personal administrative techniques, appoint the following non-standing committees during his/her term as Governor where deemed necessary or desirable to enhance the effectiveness of district administration:
4. Each incoming District Governor should distribute committee appointments among the Clubs of the District to the maximum feasible extent and, where practicable, avoid reappointing individuals to committees on which they have served for six consecutive preceding years. (Per Resolution No. 2, adopted at the May 1987 District Conference.)
5. Information received by the District Governor regarding Rotary International or District processes or procedures that involve the eligibility of Past District Governors for appointment to Rotary International or District committee, task force or other representative positions shall be forwarded by the District Governor directly to each Past District Governor in the District as well as each Rotary Club. (Per Resolution No. 4, adopted at the May 2003 District Conference.)
6. The Annual Meeting of the District Advisory Committee may be held in conjunction with the meeting of the District Nominating Committee. If not then held, it shall be held as part of the District Conference and time for this meeting shall be scheduled on the agenda. The District Governor may call a meeting of the District Advisory Committee at such other times as deemed necessary by him/her. The time and location of the meeting shall be left to the discretion of the District Governor. The District Governor shall serve as the presiding officer at all meetings of the District Advisory Committee unless he/she appoints the Chair of the District Advisory Committee to serve as presiding officer. The District Governor Nominee shall serve as Secretary at the District Advisory Committee meeting. (Per Resolution No. 2, adopted at the May 1992 District Conference, Resolution No. 5, adopted at the May 2003 District Conference and Resolution No. 4, adopted at the May 2004 District Conference.)
7. It is recommended that each District Governor, at the conclusion of his/her term of office, do the following three things: (Per Resolution No. 5, adopted at the May 2004 District Conference.)
8. The corporate journal will include, as a minimum, the following items: (Per Resolution No. 5, adopted at the May 2004 District Conference and Resolution No. 1 adopted at the May 2006 District Conference.)
9. Experience shows that the process of transmitting files and journals from one District Governor to the next and to the archives may be disrupted by competing year-end pressures. It is, therefore, recommended that the District Archives Committee remind the District Governor of this responsibility as the end of his/her term approaches and provide such guidelines as necessary. It also is recommended that the incoming District Governor be responsible for picking up the District Journal and files from the outgoing District Governor.
