Rotary District 5110 - District - District Policy Manual Article VI

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ARTICLE VI – NOMINATING COMMITTEE

1. The District Nominating Committee shall consist of seven (7) persons who are members in good standing of Rotary Clubs in District 5110 and who reside within the boundaries of the District, three of whom shall be the last three (3) Past District Governors of this District. The other four members of the committee shall be persons who have served as Assistant Governor or Rotary Club President in District 5110, to be selected as set forth in section 2 of this Article VI. The chair of the Nominating Committee shall be the Past District Governor whose term as District Governor was served prior in time to the other members thereof.

2. This section sets forth the procedure for selecting the four members of the nominating committee who are not Past District Governors; qualifications of the candidates; limitations on their terms of service; and designation of areas from which members are elected. The provisions of this section do not apply to Past District Governors serving on the committee.

a. The district shall be divided into four (4) areas with approximately equal numbers of Rotarians, each of which shall elect one member of the nominating committee. Initially, the areas are designated as follows:

Area One: Benton, Linn, Jefferson, Crook and Deschutes counties;
Area Two: Lincoln and Lane counties;
Area Three: Jackson and Siskiyou counties;
Area Four: Douglas, Coos, Curry, Josephine, Klamath and Lake counties.

To maintain approximate equality of numbers of Rotarians among the areas, the areas may be changed from time to time by resolution duly submitted and adopted at a District Conference, such resolution to be voted upon only by certified electors at the conference.

b. Each Rotary Club within each area may nominate not more than one candidate for member of the nominating committee. Nominations must be forwarded to the District Governor not less than 30 days prior to the opening day of the District Conference at which the election for members of the Nominating Committee will occur.

c. Eligible candidates shall be individuals who have served as Assistant Governor or as Rotary Club President within the seven-year period preceding the year in which the nominating committee will meet and have graduated from the District Leadership Academy.

d. If only one candidate is nominated from an area, the District Governor shall certify that candidate as a member of the nominating committee. If more than one candidate is nominated from an area, the member of the nominating committee shall be determined by an election at the District Conference in the year preceding the member’s term of service on the committee. Voting shall be by the electors from the area that has nominated more than one candidate. Balloting shall be by the single transferable ballot system. The candidate receiving a majority of the votes shall be elected. The voting shall take into account the second and subsequent choices where necessary. Each club shall have the number of votes as determined under Section 15.050.1 of the Bylaws of Rotary International. All votes from a club with more than one vote shall be cast for the same candidate.

e. An individual selected for the nominating committee pursuant to this Article shall serve a one-year term. No such individual may serve more than three (3) one-year terms

f. No member, alternate member, or candidate for membership on a nominating committee, whether elected or not, and any candidate who is elected and subse¬quently resigns from such committee, shall be eligible to be nominated for District Governor in the year in which the committee serves.

3. Vacancies on the Nominating Committee for Governor shall be filled as provided in this section.

a. A vacancy on the committee is created by a member’s death, resignation, incapacity, or failure to meet the eligibility requirements set forth in this Article VI.

b. A vacancy created by the failure of a Past District Governor to serve shall be filled by the District Governor who shall appoint the next eligible Past District Governor of District 5110, in order of that Governor’s year of service as District Governor, the most recent first. If there is no Past District Governor available to serve, the District Governor may appoint any eligible Past Assistant Governor to fill the vacancy.

c. A vacancy created by the failure of a person selected for the Nominating Committee pursuant to section 2 of this Article VI to serve shall be filled as follows:

i. In the case of an individual who had been elected to the committee by balloting at the District Conference, the District Governor shall appoint the runner-up in that election to fill the vacancy. If the runner-up, for any reason, is unable to serve, the District Governor shall appoint any other eligible person from the area represented by the vacant position.

ii. In the case of an individual selected for the committee other than by balloting at the District Conference, the District Governor shall appoint any other eligible person from the area represented by the vacant position.

4. This resolution shall become effective on July 1 following its adoption at a District Conference. The nominating committee for District Governor for that year shall be composed as set forth in this Article VI, except that the election specified in Section 2 shall be conducted at the TRF/WCS Seminar held in the fall of that year. The procedure for nominating and electing members of the committee shall follow the procedures specified in this Article VI as far as practicable.