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ARTICLE II -- POLICY PROCESS
In order to regulate District Procedures and to provide an orderly and useful system of maintaining records of District actions and resolutions, this District 5110 Policy Manual is established and shall be used as a guide for District Governors, District Committees and Clubs of the District.
1. Modifications or additions to the District policies in this Manual shall be by Resolutions adopted at the Annual District Conference.
a. Resolutions proposing a District Policy may be initiated by any Rotary Club in the District, acting at a regular meeting thereof; by the District Governor; District Governor Elect; District Governor Nominee; any Past District Governor; any Club President; any Club Secretary; any Club President-Elect; any Club Secretary-Elect; the District Advisory Committee; or the District Resolutions Committee (acting as a committee).
b. Resolutions initiated as provided above, except for resolutions initiated by the District Governor or by the District Resolutions Committee, shall be delivered to the District Governor not less than 45 days prior to the opening day of the District Conference at which such resolutions shall be considered. Resolutions received by the District Governor, along with resolutions initiated by the District Governor, shall be delivered to each member of the District Resolutions Committee not less than 40 days prior to the opening day of the District Conference at which such resolutions shall be considered.
c. Resolutions received by the District Resolutions Committee, along with resolutions initiated by the Committee shall be mailed to each Rotary Club President in the District, and to the District Governor, District Governor Elect, District Governor Nominee, and to each Past District Governor of District 5110, not less than 30 days prior to the opening of the District Conference at which such resolutions shall be considered.
d. At a time and place during the Annual District Conference designated by the District Governor, each resolution proposing a District policy received by the District Resolutions Committee shall be presented by its Chair with its recommendation for Conference action.
e. Votes shall be cast at the Annual District Conference in accordance with Article XV, Section 15.050 of the By-Laws of Rotary International.
2. Reference to "Manual of Procedure" indicates Manual of Procedure, Rotary International pamphlet 035-EN (1992), and subsequent issues.
